A health and safety program is a definite plan of action designed to prevent accidents and occupational diseases. Some form of a program is required under occupational health and safety legislation in most Canadian jurisdictions. A health and safety program must include the elements required by the health and safety legislation as a minimum.
Because organisations differ, a program developed for one organisation cannot necessarily be expected to meet the needs of another. The more comprehensive the program is, the more employee involvement can be expected. Levitt-Safety | EHS Training & Consulting Services can help design safety programs custom built to meet the needs of your organisation.
Safety Policy Statement
Canadian health and safety legislation requires employers to have a health and safety program in their workplace. A written occupational health and safety policy helps promote an effective OHS program. Such a policy should reflect the special needs of your workplace and should be regularly reviewed and updated. This document will assist you in writing and applying a policy for your workplace. This policy communicates a commitment to health and safety. It should be signed by a senior manager or president to further demonstrate the commitment to health and safety.
Contact us to assist you in creating your own Safety Policy Statement.
Through the evaluation of the facility’s workplace Health & Safety through use of the WSIB Workwell Audit, Levitt-Safety | EHS Training & Consulting can assist the client to prepare a facility for any up and coming Health and Safety audits that may be on the horizon. Additionally, we can assist facilities if they have already been through a Workwell audit, and are working towards achieving compliance for re-evaluation.
We offer assistance with procedure writing in many areas including, but not limited to, Confined Space Entry, Ergonomics and Fall Protection. Contact us for more information.
An incident investigation should be conducted by someone experienced in incident causation, experienced in investigative techniques, fully knowledgeable of the work processes, procedures, persons, and industrial relations environment of a particular situation.
Some jurisdictions provide guidance such as requiring that it must be conducted jointly, with both management and labour represented, or that the investigators must be knowledgeable about the work processes involved.
In most cases, the supervisor should help investigate the event. Other members of the team can include:
- Employees with knowledge of the work
- Safety officer
- Health and safety committee
- Union representative, if applicable
- Employees with experience in investigations
- “Outside” expert
- Representative from local government
Contact us for more information on Incident Investigation.
Workplace safety inspections help prevent injuries and illnesses. Through critical examination of the workplace, inspections identify and record hazards for corrective action. Joint occupational health and safety committees can help plan, conduct, report and monitor inspections. Regular workplace inspections are an important part of the overall occupational health and safety program.
As an essential part of a health and safety program, workplaces should be inspected. Inspections are important as they allow you to:
- Listen to the concerns of workers and supervisors
- Gain further understanding of jobs and tasks
- Identify existing and potential hazards
- Determine underlying causes of hazards
- Monitor hazard controls (personal protective equipment, engineering controls, policies, procedures)
- Recommend corrective action
Contact us for more information on how we can assist you with your organisation’s Safety Inspections.
JHSC & H/S Reps
Employers are responsible for establishing workplace health and safety committees. Most Canadian health and safety legislation set guidelines for organizing the committee, the structure of the committee, meeting frequency, and the roles and responsibilities of committee members.
Employers establish terms of reference applicable to the formation, structure and functioning of the committee. Such terms of reference must ensure:
- Compliance with the OHS legislation.
- Effectiveness of the committee in meeting workplace specific needs.
- Widest possible employee involvement.
The committee assists the employer to:
- Recognize workplace hazards.
- Evaluate the risk of accidents/incidents, injuries and illness.
- Participate in development and implementation of programs to protect the employees safety and health.
- Respond to employee complaints and suggestions concerning safety and health.
- Ensure the maintenance and monitoring of injury and work hazard records.
- Monitor and follow-up hazard reports and recommend action.
- Set up and promote programs to improve employee training and education.
- Participate in all safety and health inquiries and investigations.
- Consult with professional and technical experts.
- Participate in resolving workplace refusals and work stoppages.
- Make recommendations to management for accident prevention and safety program activities.
- Monitor effectiveness of safety programs and procedures.
Job Hazard Analysis
A job safety analysis (JSA) is a procedure which helps integrate accepted safety and health principles and practices into a particular task or job operation. In a JSA, each basic step of the job is to identify potential hazards and to recommend the safest way to do the job. Other terms used to describe this procedure are job hazard analysis (JHA) and job hazard breakdown.
A JSA, or better still, a written work procedure based on it, can form the basis for regular contact between supervisors and workers. It can serve as a teaching aid for initial job training and as a briefing guide for infrequent jobs. It may be used as a standard for health and safety inspections or observations. In particular, a JSA will assist in completing comprehensive accident investigations.
Levitt-Safety | EHS Training & Consulting can teach you how to conduct a JHA. Call us for more information.
Ergonomic Hazard Analysis
The key to workplace ergonomics is to recognize potential hazards before they occur. We have experience aiding companies to identify and mitigate these hazards and risks. Our process includes; conducting assessments, creating safe work procedures for identified risk areas and providing direction for purchasing ergonomic accessories if required.
Confined Space Entry
To manage the risks associated with working in confined spaces, a Confined Space Hazard Assessment and Control Program should be developed and implemented. A Confined Space Hazard Assessment and Control Program, specific for the work being conducted, should be written for work in each and every confined space.
A Confined Space Hazard Assessment and Control Program should include the following:
- Description of roles and responsibilities of each person or party (e.g., employer, supervisor, workers, attendant, and emergency response team).
- Advice on how to identify confined spaces.
- The identification and assessment of all potential hazards that may exist at the beginning of the work as well as those that may develop because of the work activities.
- A plan to eliminate or control all identified hazards.
- Training program for all the workers that will enter into the confined spaces.
- The establishment of an entry permit system for each entry into a confined space.
- Development of an emergency plan complete with training and equipment in case an unforeseen situation occurs.
- An emergency response system.
- Program review whenever there is a change in circumstances or at least annually, to identify program weaknesses and make any necessary changes to the program.
- Record and documentation control.
Levitt-Safety | EHS Training & Consulting Services can assist your facility with determining hazards, risks and controls within each identified confined space as well as helping to create safe work procedures for confined space entry.
If you are at risk for falling three meters or more at your workplace, you should wear the appropriate fall protection equipment.
If fall protection is required, it is necessary to establish a complete fall protection program if one is not in place. The program should include training workers, selecting, fitting, and inspecting the equipment.
We are able to support our clients with determining hazards, risks and controls for identified areas requiring fall protection as well as creating safe work procedures for fall protection systems.
Training Needs Analysis
A training needs analysis identifies gaps in employee training and related training needs. The training needs analysis is a critical activity for the training and development functions. Whether you’re a human resource generalist or a specialist, you should be adept at performing a training needs assessment.
Contact us for more information on how we can assist your organisation in performing a training needs analysis.
A gap analysis identifies gaps between the optimized allocation and integration resources, and the current allocation level. This reveals areas that can be improved. Gap analysis involves determining, documenting, and approving the difference between business requirements and current capabilities. Gap analysis naturally flows from bench-marking and other assessments. A GAP analysis can be performed at the strategic or operational level of an organisation.
Contact us for more information on how we can help you complete your own gap analysis.
Workplace Violence & Harassment
Most people think of violence as a physical assault. However, workplace violence is a much broader problem. It is any act in which a person is abused, threatened, intimidated or assaulted in his or her employment. Workplace violence is not limited to incidents that occur within a traditional workplace. Work-related violence can occur at off-site business-related functions (conferences, trade shows), at social events related to work, in clients’ homes or away from work but resulting from work (a threatening telephone call to your home from a client).
Most Canadian jurisdictions have a “general duty provision” in their Occupational Health & Safety legislation, which requires employers to take all reasonable precautions to protect the health and safety of employees. This provision would include protecting employees from a known risk of workplace violence.
The most important component of any workplace violence prevention program is management commitment. Management commitment is best communicated in a written policy. Let us help with yours. Contact us for more information.
Record Keeping & Retention
Records are accounting and other financial documents that are kept in an organized way.
If you are carrying on a business or engaged in a commercial activity in Canada, you are required by law to keep adequate records.
Your records have to provide enough details to determine your tax obligations and entitlements. Also, your records have to be supported by original documents. We can help with that. Contact us for more information.
Structure & Responsibilities
It is important for all workplaces to have a solid foundation in health and safety, consisting of various roles, responsibilities and structured systems. There are certain policies and procedures that should be in place for the safety of all employees. Levitt-Safety’s EHS Training & Consulting Group can assist you in developing your company specific plan of action. Contact us today for more information.
A definite plan to deal with major emergencies is an important element of any OH&S program.
Besides the major benefit of providing guidance during an emergency, developing the plan has other advantages. You may discover unrecognized hazardous conditions that would aggravate an emergency situation and you can work to eliminate them. The planning process may bring to light deficiencies, such as the lack of resources (equipment, trained personnel, supplies), or items that can be rectified before an emergency occurs. In addition an emergency plan promotes safety awareness and shows the organisation’s commitment to the safety of workers.
Since emergencies will occur, preplanning is necessary. An urgent need for rapid decisions, shortage of time, and lack of resources and trained personnel can lead to chaos during an emergency. Time and circumstances in an emergency mean that normal channels of authority and communication cannot be relied upon to function routinely. The stress of the situation can lead to poor judgment resulting in severe losses.
Contact us for more information on assisting your organisation in developing an emergency response plan.